| Step | What to Do |
|---|
| 1 | Make an appointment with the client to visit the proposed locations. |
| 2 | Determine the size, position and distance needs for the Digital Sign by figuring out the closest and farthest distance from the intended viewers. |
| 3 | Most digital signs need to be mounted at eye level with the center point of the display as the point of measurement. The ergonomic viewing distance of the target audience will help determine the actual height needed for each display. |
| 4 | Inform and keep Jeff Silzer (Director of Application Services IT) and John Tuttle (Director of Student Communications) updated on the planning process and discuss any locations that have special height and viewing needs. |
| 5 | Here are guidelines for sizing up displays for Digital Signage:
Closest recommended viewing distance while maintaining proper maximum field of view for Professional Signs. HD 1080p Formula (Diagonal screen size*1.6/12=Viewing distance in feet). UHD 4K Formula (Diagonal screen size/12=Viewing distance in feet. Source - Consumer Reports). This table can also be used to determine the display size needs for Conference Rooms):
| Comfortable viewing distance for 4K UHD Professional signs: | Diagonal Display Size: |
|---|
| 3' 4" | 40" | | 3' 10" | 46" | | 4' 1" | 49" | | 4' 2" | 50" | | 4' 7" | 55 | | 5' | 60" | | 5' 5" | 65" | | 5' 10" | 70" | | 6' 4" | 75" | | 6' 8" | 80" | | 7' 1" | 85" | | 7' 6" | 90" | | 7' 11" | 95" | | 8' 4" | 100" | | 8' 9" | 105" | | 9' 2" | 110" | | 9' 7" | 115" | | 10' | 120" |
| Comfortable viewing distance for 1080p Professional signs: | Diagonal Display Size: |
|---|
| 5' 4" | 40" | | 6' 1.6" | 46" | | 6' 6.4" | 49" | | 6' 8" | 50" | | 6' 11.2" | 52" | | 7' 4" | 55" | | 8' | 60" | | 8' 8" | 65" | | 9' 4" | 70" | | 10' | 75" | | 10' 8" | 80" | | 11' 4" | 85" | | 12' | 90" | | 12' 8" | 95" | | 13' 4" | 100" | | 14' | 105" | | 14' 8" | 110" | | 15 4" | 115 | | 16' | 120 |
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| 6 | Create an IT estimate for the following: |
| 7 | Turn in a work order request with Facilities Management by calling x4898. Request a cost estimate for:- A two receptacle 120 volt 20 amp Single Gang outlet with built-in surge suppression.
- Installing a backboard that will support the weight of the display as well as for installing the MacCuff, Display and Display Mount.
- Providing a data pathway with a single gang wall box.
- Provide name of IT contact in charge of Digital Signage Project.
- Meet with representative from Facilities Management to show the proposed location for the Digital Sign.
- It will take Facilities Management between one to three weeks to send their estimate.
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| 8 | Present an itemized IT estimate and Facilities Management proposal to the client for approval with 25% of contingency included. This contingency is needed in case of a material cost increase.:
- Request for a valid email authorization with the billable Fund and Org for ordering the materials.
- Client will need to have the Facilities Management estimate filled out with the appropriate billable Fund and Org. A valid signature authorization will also be needed.
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| 9 | If approved, turn in a ticket with the IT Coordinator or IT Administrative Assistant to purchase the IT related items. |