Introduction

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This page lists the various web-conferencing features most requested on the four web-conferencing tools supported at Biola. Some feature restrictions may change as service providers adapt and remove restrictions due to various circumstance ( e.g. the COVID 19 pandemic).

Web-Conference

basic Asana account information, functions, and shows how they differ between Guest, Member, and Admin accounts.

Asana Account Feature Comparison

Only the portfolios shared with them as well as all projects with shared portfolios

Column

Specific Feature	Organization Guest	Organization Member	Organization Admin

Log in Email Account

Non-@asana.biola.edu

@asana.biola.edu

Task Visibility

Only the specific tasks shared with them or all tasks in a project shared with them

Project Visibility

Only the projects shared with them

Team Visibility

Only the Teams they are invited to as well as all public projects in that team

Portfolio Visibility

Create new teams	No	Yes	Yes
View all and request to join any team in an Organization	No They only see Teams they're invited to.	Yes	Yes
View all members and Guests in Organization	No They only see the names of Asana users in their team or projects they have access to. All other users appear as "Private User."	Yes	Yes
View tasks that are public to the organization	No They can only see all tasks on projects they have access to, or tasks shared with them directly.	Yes	Yes
View projects and tasks that are public to the organization	No They can only see all team projects, projects in portfolios they have access to, or projects shared with them directly.	Yes	Yes
View portfolios that are public to the organization	No They can only see portfolios directly shared with them.	Yes	Yes
Create, edit, delete or search for Custom Fields	No	Yes	Yes
Input or edit the values of existing Custom Fields	No	Yes	Yes
Cost?	No They do not contribute toward an organization's overall membership count	Yes	Yes
Log in Email Account	Must use their @biola.edu account	Must use @asana.biola.edu credentials
Rules	They can trigger them, but cannot create or own them
Goals	They do not have access to goals
Can Invite Other Guests into Organization?	Yes	Yes	Yes
Ability to Upgrade/Downgrade Account?	No. Guests cannot be converted to become a Member or Admin and vice versa. A new account must be made for users that need to upgrade/downgrade.