Introduction

Google announced significant changes to Google Workspace for Education which affects Biola’s use of Google storage and the Google services. Historically, Google provided the free service for Educational customers with an unlimited number of users and unlimited data storage. Starting July 2022, Google will switch Educational customers from free unlimited storage to a storage limit of 100 TB. The first 100 TB are free, the rest we need to pay for.  Here are the ways we will adjust how we use Google so that we do not accrue significant cost increases.

Action Items

• Discontinue providing Google Workspace accounts for alumni on November 1, 2022. This includes departing employees who are also alumni.
  
• Introduce reasonable storage quotas for Biola faculty, students, and staff that ensure they faculty, students, and staff can continue to perform their academic and administrative responsibilities.
• Provide update updated procedures for managing Google Data.
• Deploy a Data Retention Policy that provides guidelines on the period of time retains Google Data and when the Google data can be disposed. 

Communications

• Changes to Biola’s Gmail Affecting Your Storage (May 2022)

Links

• Information from the Alumni Office on the Google Workspace Change
• Information for Alumni on managing the Google Accounts change
• Information for Students