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Introduction

Google announced significant changes to Google Workspace for Education which affects Biola’s use of Google storage and the Google services. Historically, Google provided the free service for Educational customers with an unlimited number of users and unlimited data storage. Starting July 2022, Google will switch Educational customers from free unlimited storage to a storage limit of 100 TB. The first 100 TB are free, the rest we need to pay for.  

Recent Updates

  • Biola IT will Suspend Google Workspace accounts for Alumni on November 1, 2022
  • To see how much space you are using on your Google account go to: drive.google.com/drive/quota.

...

Our goal is to ensure that all faculty and staff have the storage they need to complete their work and to control the cost of Google storage. Steps you need to take:

1.

Remove personal data from employee Google accounts. Follow these instructions on How to Identify and Remove Personal Data from your Biola Employee Google Workspace Account

2.

Remove former employee data from supervisors’ Google Drives. Follow instructions on How to Move Former Employee Google Data to a Department Google Shared Drive. Use this time to review former employee data and move only the relevant data to a Department Google Shared Drive.

3.

Work with IT to get the storage you need. Most faculty and staff can continue using Google Drive without interruption, since they are under the 50 GB quota. IT can work with you if you need additional storage or want a better solution for collaborating with coworkers.

  1. Use a Google Shared Drive. Department Google Shared Drives can be used to consolidate department and team information in a single location and store and share files. To request a Department Google Shared Drive complete the Department Google Shared Drive Request Form.
  2. Request Additional Storage: Biola IT recognizes that there are cases where a faculty or staff has the need to store a large amount of data. Complete this form to request additional storage.