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Introduction

Backstory

Google announced significant changes to Google Workspace for Education which affects Biola’s use of Google storage and the Google services. Historically, Google provided the free service services for Educational customers with an unlimited number of users and unlimited data storage. Starting in July of 2022, Google will switch switched Educational customers from free unlimited storage to a storage limit of 100 TB. The first 100 TB are free, the rest we need to pay for.  

FYI

Suspend

100 TB of free storage, while charging customers monthly for any additional storage. 

After removing alumni accounts - over 800 TB of Google storage -- faculty, staff, and students are using 316 TB (316,000 GB) of Google storage. Storage over 100 TB (100,000 GB) will need to be purchased. This is a substantial cost to the university.

You can help reducing the cost of Google storage by removing personal data and managing your Google storage. 

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titleRecent Updates
  • Biola IT will suspend Google Workspace accounts for Alumni on November 1, 2022
To see
  • Check how much
space
  • Google storage you are using
on your Google account go to
settings
storage.

Updates

Biola IT will be deploying


Latest Update for Employees
Anchor
Latest Update for Employees
Latest Update for Employees

Our goal is to ensure that all faculty and staff have the storage they need to meet their academic and administrative responsibilities. Biola IT will begin enforcing 50 GB quotas in November to manage Google storage used by faculty

,

and staff

, and students

.

Quotas will be allocated to meet academic and administrative responsibilities. 

You can help

by reducing

reduce the cost of Google storage by removing personal data and managing your Google storage.

See these instructions from Google on how to manage your Google storage. To see how much space you are using on your Google account go to google.com/settings/storage.

Remove Personal Data 

Remove Personal Data, see

 

Next Steps

1.

Remove personal data from employee Google accounts. Follow these instructions on How to Identify and Remove Personal Data from your Biola Employee Google Workspace Account

2.

Manage Former Employee Google Data

Transfer

Remove former employee data from supervisors’ Google Drives. Follow instructions on How to Move Former Employee Google Data to a Department Google Shared Drive.

Copy

Use this time to review former employee data and move only the relevant data

that is relevant and needed

to

the

a Department Google Shared Drive.

See these instructions on How to Move Former Employee Google Data to a Department Google Shared Drive.

Request a Department Google Shared Drives

By request Biola IT will provide Department Google Shared Drives as a solution to store and share files for departments and teams

3.

Work with IT to get the storage you need. Most faculty and staff can continue using Google Drive without interruption, since they are under the 50 GB quota. IT can work with you if you need additional storage or want a better solution for collaborating with coworkers.

  1. Use a Google Shared Drive. Department Google Shared Drives can be used to consolidate department and team information in a single location and store and share files. To request a Department Google Shared Drive complete the Department Google Shared Drive Request Form.

The process of moving and consolidating data from individual employee accounts and from former employee accounts to a Department Google Shared Drive will help reduce Biola’s overall storage usage.

Request a Non-Google Data Storage Solution

  1. Request Additional Storage: Biola IT recognizes that there are cases where a faculty
,
  1. or staff
member, or department
  1. has the need to store
and share
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  1. a large amount of data.
[add a note on how to request this]
  1. Complete this form to request additional storage.

Latest Update for Students
Anchor
Latest Update for Students
Latest Update for Students

Our goal is to ensure that students have the storage they need to complete their academic work. Biola IT will begin enforcing 50 GB quotas in November to manage Google storage used by students. You can help reduce the cost of Google storage by removing personal data and managing your Google storage. 

Next Steps

1.

Remove files personal music, pictures, videos, and large files from Google that are not in support of your academic program.

2.

If your Academic program requires more than 50 GB please contact us by completing this form to request more storage

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Links
  • Alumni Office Updates
  • Google Account Help for Alumni
    • Information for Students
    CMA Students

    Anchor
    CMA Students
    CMA Students
    Help us preserve the history of CMA projects. If you have any CMA digital assets, (i.e. Biola produced films, stills, audio, games, or other projects made with the use of Biola equipment), please contact the CMA Production Coordinator Matthew Hawksworth so that we can arrange its preservation.