Procedure
| Step | What to Do |
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| 1 | Make an appointment with the client to visit the proposed locations. |
| 2 | Determine the size, position and distance needs for the Digital Sign by figuring out the closest and farthest distance from the intended viewers. Most digital signs need to be mounted at eye level with the center point of the display as the point of measurement. The ergonomic viewing distance of the target audience will help determine the actual height needed for each display. |
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| 3 | Follow the guidelines below for determining which size of display to use for Digital Signage.
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This table can also be used to determine the display size needs for Conference Rooms):
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| 4 | Create an IT estimate for the following: (estimates are in Google Docs)
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| 5 | Call Facilities Management (x4898) to request a cost estimate for:
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Provide the name of |
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the IT employee who is coordinating this particular digital signage project. (Probably you.) | |
| 6 | Meet with the assigned Facilities Management representative to show them the proposed location for the |
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digital sign. It will take Facilities Management between one to three weeks to send their estimate. | |
| 7 | Present an itemized IT estimate and Facilities Management proposal to the client for approval |
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| . Calculate 25% of the total cost of the IT estimate, and add it to the quote. This contingency is needed in case of a material cost increase. |
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| 8 | Request |
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a valid email authorization from someone with signing authority. They must include the billable Fund and Org for ordering the materials. |
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The client will need to have the Facilities Management estimate filled out with the appropriate billable Fund and Org. A valid signature authorization will also be needed. |
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| 9 | Send the Facilities quote to the client, and have them
Scan and send approved Facilities Management proposal via email to facilities.management@biola.edu |
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| 10 | If approved, create and assign all necessary tickets to the IT Coordinator to order all IT components from the estimates. Attach the estimate for the TV, and include links to all products. |
| 11 | Stay aware of the ETA for all materials. Check in periodically with the IT Coordinator. Update the Facilities representative. |
| 12 | When the Mac Mini arrives, create a computer setup ticket for the IT Helpdesk. In the ticket, tell the technician to "schedule" the device to automatically reboot daily at a "random time" after 12 |
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a.m. This setting is in the Energy Saver system preferences. | |
| 13 | When all the materials arrive, schedule an install date with Facilities Management |
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. Have Facilities come to pick up the MacCuff, NEC |
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professional sign, and |
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display mount |
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from IT. | |
| 14 | Arrange to have the Data Lines installed by an IT Infrastructure Technician. |
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| Get a combination lock kit from the IT Coordinator |
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| 16 | Wait for Facilities to install backboard, mount, display, and power. |
| 17 | Install the Mac Mini within the MacCuff |
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| 18 | Contact the client when the project is complete. |
| 19 | Assign all billing tickets to IT Coordinator for billing. |