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Introduction

Column

This page lists basic Asana account information, functions, and shows how they differ between Guest, Member, and Admin accounts.

Asana Account Feature Comparison

Column
Specific Feature

Organization Guest

Organization Member

Create new teams

NoYes

View all and request to join any team in an Organization

No

They only see Teams they're invited tothe teams they have accepted an invitation to join.

Yes

View all members and Guests in Organization

No

They only see the names of Asana users in their team, or projects they have access tothe projects directly shared with them. All other users appear as "Private User."

Yes
View tasks that are public to the organization

No

They can only see all tasks on projects they have access toin projects shared with them, or tasks directly shared with them directly.

Yes

View projects and tasks that are public to the organization

No

They can only see all team projects, projects in portfolios they have access toshared with them, or projects directly shared with them directly.

Yes
View portfolios that are public to the organization

No

They can only see portfolios directly shared with them.

Yes
Create, edit, delete or search for Custom FieldsNoYes
Input or edit the values of existing Custom FieldsNoYes
Cost?

NoThey do not contribute toward an organization's overall membership count

Yes
Log in Email AccountMust use their @biola.edu accountcredentialsMust use @asana.biola.edu credentials
RulesThey can trigger them, but cannot create or own themYes
GoalsThey do not have access to goalsNoYes
Can Invite Other Guests into Organization?YesYes
Ability to Upgrade/Downgrade Account?

No.

Guests accounts cannot be converted convert to become a Member member account or Admin and vice versa. A new account must be made for users Users that need to upgrade/downgrade their account will need a new account.

Yes


* This information was pulled from Asana's Guests FAQ page and Asana's Managing an Organization page.