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This procedure is useful for those who use Outlook to access their Google email (Gmail).
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How to Synchronize Microsoft Outlook with Google AppsWorkspace |
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How to Export a Contacts Group from Gmail
| Step | What to Do | How It Looks |
|---|---|---|
| 1 | Go in to your Biola Gmail (via web browser). | |
| 2 | Click on the Mail menu, and select Contacts. This opens your Google Contacts. |  |
| 3 | Click on the More button and select Export.... | |
| 4 | Select the radio button for The group. |  |
| 5 | Click on the drop-down menu to select the group you want to migrate. | |
| 6 | Select the Outlook CSV radio button. | |
| 7 | Click Export. | |
| 8 | Select a location to save the exported .csv file (Example: Desktop). |  |
| 9 | Name the .csv file appropriately (Example: "Starts with A.csv") | |
| 10 | Click Save. |
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How to Import the CSV file into Outlook
| Step | What to Do | How It Looks | |||
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| 1 | Open Outlook. | 2 | Open In Outlook, open the People section (Ctrl+3). | ||
| 32 | Right-click on Contacts and select New Folder Group. |  | |||
| 43 | Name the folder appropriately. |  | |||
| 54 | Select Contacts from the folder tree. | ||||
| 65 | Click OK. | ||||
| 76 | Open the File menu, and select Open & Export. |  | |||
| 87 | Select Import/Export. | ||||
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| 8 | Select Import from another program or file from the list. |  | |||
| 9 | Click Next. | ||||
| 10 | Select Comma Separated Values from the list. |  | |||
| 11 | Click Next. | ||||
| 12 | In the Browse window, go to the location of the .csv file that you exported from Google Contacts. |  | |||
| 13 | Select the .csv file, and click OK. | ||||
| 14 | Select Replace duplicates with items imported. |  | |||
| 15 | Click Next. | ||||
| 16 | Select the folder you created as the destination folder. |  | |||
| 17 | Click Next. | ||||
| 18 | Click Finish to complete the import. |  | |||
| NOTE | You should now have a folder under My Contacts that contains the list of contacts that you exported from Gmail. |  |
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How to Create a Contact Group in Outlook
| Step | What to Do | How It Looks |
|---|---|---|
| 1 | In Outlook, open the People section (Ctrl+3). | |
| 2 | Click on the New Contact Group button under the Home tab. |  |
| 3 | Double-click in the empty list of contacts. This will open the Select Members window. |  |
| 4 | From the Address Book menu, select the folder that you created earlier. The contacts in that folder should show in the pane below. |  |
| 5 | Press Ctrl+A to select all contacts in the folder. |  |
| 6 | Click the Members button to add all selected contacts to the members field. |  |
| 7 | Click OK. The Contact Group should now be populated. | |
| 8 | Name the contact group appropriately. | |
| 9 | Click Save & Close to save the contact group. |  |
| NOTE | Your contact group should now appear in your Contacts list. |  |
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How to Email a Contact Group in Outlook
| Step | What to Do | How It Looks |
|---|---|---|
| 1 | Open the Mail section of Outlook (Ctrl+1). | |
| 2 | Click the New Email button to compose a new message. |  |
| 3 | In the To field, you can start typing the name of a contact group, and it should pop up in the suggestion window. | |
| 4 | Click the suggestion or finish typing the name of the contact group, and hit Enter. |
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