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Introduction

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Zoom allows users to pre-assign participants into specific breakout rooms when editing a meeting in the biola.zoom.us/meeting/ web interface. Users can manually create and assign students in particular rooms or import a .csv file that contains the desired breakout room participant configuration.

How Do I Pre-assign a Zoom Breakout Room?

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How to Manually Pre-assign a Zoom Breakout Room

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StepWhat to do
1Go to https://biola.zoom.us/profile/setting.
2Locate the Breakout room setting and ensure it is enabled.
3Ensure the following setting (located below the Breakout room one in the previous step) is checked:

4Go to biola.zoom.us/meeting/
25Log in using your NetID & password.
36Click the meeting you would like to pre-assign participants in.
47

Click the Edit this Meeting button and select All on the pop-up window.

Note: If you do not select All, your pre-assignments will not save.

58Scroll down to and check the box for Breakout Room pre-assign.
69Click + Create Rooms.
710Click the + button next to "Rooms" until you've created the desired number of rooms.
811Click the room you'd like to add a participant into.
912Type the student's email address into the Add participants text box and press the return or enter key on your keyboard.
1013

Repeat steps 8-9 until all desired participants are added into the desired breakout rooms.

Note: When teaching from a Zoom classroom, if you leave a number of students unassigned from breakout rooms, they'll remain in the main meeting and turn it into a breakout room that you can join from the Zoom classroom.

1114Click Save.
1215Click Save to save your meeting's breakout room pre-assignment.
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How to Pre-assign a Zoom Breakout Room Using a .CSV File

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StepWhat to do
1Go to https://biola.zoom.us/profile/setting.
2Locate the Breakout room setting and ensure it is enabled.
3Ensure the following setting (located below the Breakout room one in the previous step) is checked:

Allow host to assign participants to breakout rooms when scheduling


4Download the Zoom Breakout Room Template CSV Import File.
5

Fill out the template CSV with your desired participant breakout room assignment.

For example:

Room NameStudent Email
Room 1john.smith@biola.edu
Room 1jane.doe@biola.edu
Room 2bob.nelson@biola.edu
Room 2steve.johnson@biola.edu
  1. Type in or paste your students' email addresses into column B (starting in row 2).
  2. Type the name of the breakout room you would like each student (listed in column B) to be assigned to in column A. This can be any name.

Note: When teaching from a Zoom classroom, if you leave a number of students unassigned from breakout rooms, they'll remain in the main meeting and turn it into a breakout room that you can join from the Zoom classroom.

26Go to biola.zoom.us/meeting/
37Log in using your NetID & password.
48Click the meeting you would like to pre-assign participants in.
59Click the Edit this Meeting button and select All on the pop-up window.
610Scroll down to and check the box for Breakout Room pre-assign.
711Click Import from CSV.
812Click browse, locate and select the file or drag and drop the import template file into the pop-up window.
913Click Save.
1014Click Save to save your meeting's breakout room pre-assignment.