Conferencing Technologies

Biola University offers in-person, phone, computer, and hybrid conferencing tools. This page lists the various conferencing options available to the community as well as support documentation on how to use them.

Guides

Conference Room Technologies
Classroom Conferencing Technologies
Zoom and Google Service Pages
Phone-based Conferencing

Quick Start Guides

Quick Start Guide to Hosting a Meeting

Video Meeting

All Participants Separate/Remote

Step	What to do	How to do it
1	Schedule your meeting.	How to Schedule a Zoom meeting
2	Prepare your space and computer for the meeting.	Prepare Your Space for Video-Conferencing
3	Start your meeting.	How to Start a Scheduled Zoom meeting How to Start an Unscheduled Zoom meeting

Conference Room w / Some Participants Remote

Step

What to do

How to do it

1

Schedule your meeting.

How to Schedule a Zoom meeting

2

Prepare your space for the meeting.

Prepare Your Space for Video-Conferencing

3

Connect your computer to the conference room mic/speaker.

Crestron Mercury	Use a Mercury System in a Conference Room
Vaddio	How to Use a Vaddio Conference Unit

4

Start your meeting.

How to Start a Scheduled Zoom meeting

How to Start an Unscheduled Zoom meeting

Audio-only Meeting

Using a Computer

All Participants Separate/Remote

Step	What to do	How to do it
1	Schedule your meeting.	How to Schedule a Zoom meeting
2	Prepare your space and computer for the meeting.	Prepare Your Space for Video-Conferencing
3	Start your meeting.	How to Start a Scheduled Zoom meeting How to Start an Unscheduled Zoom meeting

Conference Room w / Some Participants Remote

Step

What to do

How to do it

1

Schedule your meeting.

How to Schedule a Zoom meeting

2

If using a computer, prepare your space for the meeting.

Prepare Your Space for Video-Conferencing

3

If using a computer, connect your computer to the conference room mic/speaker.

Crestron Mercury	Use a Mercury System in a Conference Room
Vaddio	How to Use a Vaddio Conference Unit

4

Start your meeting.

How to Start a Scheduled Zoom meeting

How to Start an Unscheduled Zoom meeting

How to Start a Conference Phone/Mercury Meeting

Call the Conference Number/Participant

Call using a Cisco conference phone and a DAC

Using a Phone

All Participants Separate/Remote

Step	What to do
1	Give your desired participants the following information: Meeting Phone Number: 562.903.4799 (or 4799 from campus phone or Jabber). Meeting Number: Your Biola phone extension Attendee Access Code: You received this from IT when you were originally set up for Conference Now. Meeting Date/Time
2	Dial 562-903-4799 (or 4799 from campus phone or Jabber).
3	Enter the Meeting Number (Your Biola phone extension), followed by pound (#).
4	Enter your Host PIN (Your Biola Phone PIN). Note: There is no audible confirmation that you've joined the meeting.
For Phone PIN reset, please see Self Service Portal - Change Phone PIN. For Attendee Access Code reset, please contact the IT Helpdesk at it.helpdesk@biola.edu or 562.903.4740. The meeting will remain active even if the host leaves the meeting.

Conference Room w / Some Participants Remote

Step

What to do

1

Give your desired participants the following information:

Meeting Phone Number: 562.903.4799 (or 4799 from campus phone or Jabber).
Meeting Number: Your Biola phone extension
Attendee Access Code: You received this from IT when you were originally set up for Conference Now.
Meeting Date/Time

2

Dial 562-903-4799 (or 4799 from campus phone or Jabber).

Crestron Mercury	Use a Mercury System in a Conference Room
Vaddio	How to Use a Vaddio Conference Unit
Conference Now	Conference Now

3

Enter the Meeting Number (Your Biola phone extension), followed by pound (#).

4

Enter your Host PIN (Your Biola Phone PIN).

Note:

There is no audible confirmation that you've joined the meeting.

For Phone PIN reset, please see Self Service Portal - Change Phone PIN.
For Attendee Access Code reset, please contact the IT Helpdesk at it.helpdesk@biola.edu or 562.903.4740.
The meeting will remain active even if the host leaves the meeting.

Quick Start Guide to Joining a Meeting

How to Join a Zoom meeting

Conference Room Technologies

List of on-campus conference rooms (link to 25Live list of conference rooms)

Crestron Mercury Conferencing

Cisco Conference Phone

Vaddio Conferencing

Classroom Conferencing Technologies

How to Zoom a Student Into a Class Session

Connect Your Computer to a Classroom AV System

Classroom - Basic Troubleshooting

Zoom and Google Service Pages