How to Zoom a Student Into a Class Session

Zoom meetings were not automatically created for courses for 2022/2023.

This page includes directions for making your own meetings and connecting them to a Zoom-equipped classroom.

Instructions for 1) how to set up Zoom meetings and publish them in Canvas, 2) how to create an impromptu Zoom Meeting from the classroom, 3) and how to update Canvas with a previously created Zoom meeting.

The instructions include how to connect Zoom Meetings to Zoom-equipped classrooms, how to invite students, and how to record the class session. Instructions are provided on how to hide the Zoom meeting information in Canvas.

Before Class Starts - Use Canvas to Create Zoom Meetings for a Zoom Classroom. This creates a repeating Zoom meeting that can be published in Canvas and automatically joins the Zoom Classroom.
At the Start of Class - Create an impromptu Zoom Meeting from your laptop and invite a student and the Zoom Classroom. Faculty can set up Zoom and invite a student using the classroom technology.
Updating Canvas with Zoom – Instructions on how to add a previously created Zoom meeting to Canvas.
Hide Zoom in Canvas – Instructions on how to hide and unhide the Zoom tab in your Canvas course to prevent students from joining remotely when not authorized.

Use Canvas to Create Zoom Meetings for a Zoom Classroom

Benefits of this method:

Your students will have access to join the Zoom Meetings in the Canvas course. No other invitations or passwords are necessary.
The Zoom Room in your classroom will be ready to start your meeting with the touch of a button.

Step	What to do	How to do it
1	Go to canvas.biola.edu and log in using your NetID & password.
2	Navigate to the course you would like to create a Zoom meeting for and click the Zoom tab on the left. Note: If you don't see the "Zoom" link in the course navigation menu, go to "Settings" then "Navigation" and move it from the bottom hidden section to the top section to make it visible. See Managing Course Navigation Links for more details.
3	Click Schedule a New Meeting.
4	Set the following required settings when creating your meeting.	When ← Set this to your course meeting start time exactly as listed in Biola's course listing. Duration ← Set this to the meeting timeframe exactly as shown in Biola's course listing. If you go over you may interfere with another professor's start time on the Zoom Classroom. Recurring ← If you want your Zoom Meeting to automatically recur in the Zoom Classroom, set this accordingly. Topic ← Set this to your course number (e.g. BBST101 01). Passcode ← Check this box and use the default passcode provided Only authenticated users can join meetings ← Check this box Select Zoom Accounts using Biola Email in the drop-down menu.
5	Set the following recommended settings when creating your meeting.	Video: Host ← Set to On Video: Participant ← Set to Off Audio ← Select Telephone and Computer Audio Meeting Options: Record the meeting automatically ← Check this box
6	Click Save.
7	Make your meeting easily accessible to your Zoom Classroom by clicking the Google Calendar button. Check that the time listed is exactly accurate! You could prevent another professor from adding their class to the Zoom Classroom if this is wrong. This will open a new event in your Google Calendar (you may need to allow Zoom to access your Biola Google account).
8	Add the Zoom Classroom to the Google Calendar by clicking the Rooms tab on the right.
9	Type the name of the classroom in the field titled Search for room or resource. (Eg. Talbot East 007)
10	Select the room that appears below.
11	Save the meeting

On the day of your scheduled Zoom meeting you can expect the following:

The Zoom Classroom will be prepared to start your meeting.
The Zoom Classroom will automatically start recording when the meeting starts.
Your remote students can access the Zoom Meeting link and recordings from within your Canvas course.
You do not need to use your computer to join the Zoom Meeting.
You can use your computer to share PowerPoint presentations or other content.

Create an Impromptu Meeting on Your Computer

If you didn't have time to plan ahead, you create an impromptu meeting on your laptop, invite a student and join from the Zoom Classroom.

Step	What to do	How to do it
1	Open Zoom on your computer
2	On the Home screen, click New Meeting.
3	Do not join with audio - close the audio dialog box instead.
4	Click the up arrow next to the Participants button.
5	Click Invite
6	Click the Zoom Classrooms tab at the top.
7	Start typing the building and room number.
8	Select the correct Classroom.
9	Click Add
10	Repeat steps 4 and 5 to invite a student.
11	Click the Email tab at the top.
12	Click Gmail A new email will open in your browser using your Gmail account.
13	Enter your student's email address and click Send.
14	On the Zoom Classroom touch panel, press the Join button.

Add a Previously Made Zoom Meeting to Canvas

You can add a Zoom meeting you've previously created to Canvas. This puts the Zoom meeting link in your Canvas course, making it easy find and join your meeting.

Step	What to do	How to do it
1	Go to biola.zoom.us and log in using your NetID & password.
2	Note the Meeting ID that belongs to your course's Zoom meeting.
3	Go to canvas.biola.edu and log in using your NetID & password.
4	Navigate to the course you would like to add the Zoom meeting to.
5	Click the Zoom tab on the left-hand side.
6	Click the Zoom menu button () and select Import meeting.
7	Type the Meeting ID you noted in step 2 and click Import.
8	Make your meeting easily accessible to your Zoom Classroom by clicking on the meeting title to view the meeting and then clicking the Google Calendar button. Check that the time listed is exactly accurate! You could prevent another professor from adding their class to the Zoom Classroom if this is wrong. This will open a new event in your Google Calendar (you may need to allow Zoom to access your Biola Google account).
9	Add the Zoom Classroom to the Google Calendar by clicking the Rooms tab on the right.
10	Type the name of the classroom in the field titled Search for room or resource. (Eg. Talbot East 007)
11	Select the room that appears below.
12	Save the meeting

To disassociate the meeting from the course, follow steps 3-6, but select Disassociate meeting instead of Import meeting.

Hide or Show the Zoom Tab in Canvas

You can hide or show the Zoom tab in your Canvas course for all students. This is helpful if you want to create your Zoom meetings in Canvas in advance but only want them to show up when students are authorized to join your meeting remotely.

Step	What to do	How to do it
1	Go to canvas.biola.edu and log in using your NetID & password.
2	Navigate to your course in Canvas and select the Settings menu on the left.
3	Choose the Navigate tab at the top.
4	Click theto the right of the Zoom navigation menu
5	If you'd like to show the Zoom menu tab, click Enable. If you'd like to hide the Zoom menu tab, click Disable.
6	Click Save

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