Zoom Conferencing Guide

Owned by Brian Hinds (Unlicensed)
Last updated: Sept 13, 2021
5 min read

This page lists instructional guides on how to use Zoom for video conferencing.

To get started, use the buttons below.


Related Topics

How to Safeguard Your Zoom Meetings

Tips to Improve your Web Conferencing Experience

 Quick Start Guide
 Host a Video Meeting
StepWhat to doHow to do it
1

Schedule your meeting.

How to Schedule a Zoom Meeting

2

Prepare your space and computer for the meeting.

 How to Prepare Your Space for a Meeting
StepWhat to do
1Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room.
2If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality.
3If you are in a meeting room, connect your computer to the meeting room equipment.
 How to Connect to a Vaddio Unit
StepWhat to Do
1Turn on the TV.
2Change the TV input to Vaddio or Camera, whichever is available.
3Plug the HDMI or VGA cable into your computer.
4
If necessary, press the    button to switch between HDMI and VGA.
5Plug the USB cable from the base station into your computer.
6

Connect to the video meeting.

7

Press the    button repeatedly until it displays what you want to show.

Tip: See the "Camera Mode" section below for more information.

 How to Connect to a Crestron Mercury Unit
StepWhat to Do
1Use the remote control to turn on the TV.
2Tap the web meeting icon at the bottom of the touchscreen.
3Plug the video adapter and USB connector into your computer.
4

Launch your web meeting software.

Biola supports Zoom.

4

Start your meeting.

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 How an Audio-Only Meeting
 Use a Computer for Audio
StepWhat to doHow to do it
1

Schedule your meeting.

How to Schedule a Zoom Meeting

2

Prepare your space and computer for the meeting.

 How to Prepare Your Space for a Meeting
StepWhat to do
1Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room.
2If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality.
3

Start your meeting.

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 Use a Phone for Audio
StepWhat to doHow to do it
1Schedule your meeting.

How to Schedule a Zoom Meeting

2Start your Zoom meeting.

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

3Get the meeting phone number and access code.
 How to Get Your Meeting Phone Number
StepWhat to do
1Once the meeting loads, a pop-up window will ask how you'd like to connect your computer audio. From here, click Join and use a phone for audio.
2Click Dial In, note the meeting phone number and access code on the pop-up window and select your desired call method (dial in or call me).

Note:

  • This meeting call session and PIN will only be usable while this specific meeting is active. It will disable once the meeting has been ended.
  • At this point, you can close your browser or computer and the meeting will remain active.
5Invite your meeting participants.Send the meeting phone number, access code and start time to your desired meeting participants.
6Prepare your space and computer for the meeting.
 How to Prepare Your Space for a Meeting
StepWhat to do
1Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room.
2If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality.
7Call in to the meeting using your desired phone method.
 How to Call out Using a Cisco Conference Phone
StepWhat to do
1

Dial "9", the area (or country) code, and phone number (e.g. 915621234567).

2

Wait for tone, or wait for visual prompt on meeting phone screen.

3

Enter your department's Dialing Authorization Code (DAC) and press #.  

4

Wait for the call to be placed.

Note: Your call will automatically end after 15 seconds if no one else is in the call.


 How to Call out Using a Crestron Mercury Unit
StepWhat to Do
1Tap the phone icon at the bottom of the touchscreen.
2Tap the Audio icon.
3To call an off-campus number:

Dial “9” + area (or country) code + phone number + Dialing Authorization Code

To call an on-campus number: Dial the extension, just like you would from any on-campus phone.

4Tap the green phone icon.

Note: Your call will automatically end after 15 seconds if no one else is in the call.


 How to Call out Using a Vaddio Unit
StepWhat to do
1

Turn on the TV and Vaddio conference Unit.

2

Dial "9", the area (or country) code, and phone number (e.g. 915621234567).

3

Wait for tone.

4

Enter your department's Dialing Authorization Code (DAC) and press #.  

5

Wait for the call to be placed.

Note: Your call will automatically end after 15 seconds if no one else is in the call.


Zoom Meeting Guides

Download Zoom
Set Up Your Meeting
Start or Join a Meeting
General Functionality Guides
Prepare for Your Meeting
Training Videos


Many features and tools in Zoom may need to be enabled in to your Zoom account online. To do this, log in and go to the Settings option under the Personal side menu header.