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Flexible Workstations for Hybrid Remote Employees

Flexible Workstations for Hybrid Remote Employees

Owned by Brian Hinds (Unlicensed)
Last updated: Aug 23, 2021 by James Calley (Unlicensed)

Flexible workstations are desk spaces intended to be shared by hybrid-remote employees with a Mac and/or Windows laptop. Connect with IT using the Flexible Workstation Technology Request Form to acquire and set up a flexible workstation in your department. IT will review your request and help you create a workspace that is equipped to meet the needs of your employees.



Flexible Workstations Best Practices
  • Ensure workstations are well equipped and equitable. Refrain from using old or inferior equipment, and keep equipment consistent for all stations in our area.
  • Encourage employees to clean the keyboard and mouse at the beginning and end of their usage or to bring their own keyboard and mouse.
  • Departments can order isopropyl alcohol and dry wipes or pre-moistened disinfecting wipes from Central Stores. Ensure that disinfecting wipes are not too wet when cleaning keyboards and mice.
  • Provide power adapters at each workstation for the different types of computers in use.
  • Departments with USB-C Macbook users, please purchase extra HDMI video adapters to lend out to employees. Video adapters were provided to Macbook users when they received their computer, but they are regularly forgotten.
  • Provide noise-canceling headphones for employees with video conferencing needs in a shared environment.
  • Encourage employees to use the lockdown kit provided with the laptop to secure it at the workstation. 
  • Use the wired Ethernet connection. Biola’s wireless is very good, but wireless connections are generally more susceptible to interference from other sources and are not as stable or fast as a wired connection
  • If you have monitors, keyboards, or mice that you would like to repurpose towards a flexible workspace, upload your list in the order form and we'll adjust the price of the implementation.
  • Coordinate with facilities to ensure that the office furniture is setup to support hybrid-remote employees.
Workstation Equipment List
Universal Flexible Workstations

Designed to be used by both Apple and Windows laptops. Cost is $500 (approximate). 

EquipmentCost
Windows USB wired keyboard and mouse$25
Mac USB wired keyboard and mouse$35
Laptop stand$20
Dell 24" HDMI Monitor$220
Dell 90-Watt power adapter (traditional type)$70
Apple 96-Watt power adapter$80
Apple USB-C power cable$20
Apple MagSafe-2 power cable$20
Lockdown AnchorTBD


Windows Flexible Workstations

Designed to be used by Windows laptops. Cost is $400 (approximate). 

EquipmentCost
Windows USB wired keyboard and mouse$25
Laptop stand$20
Dell 24" HDMI monitor$220
Dell 90-Watt power adapter (traditional type)$70
Dell 90-Watt power adapter (USB-C type)$70
Lockdown AnchorTBD


Mac Flexible Workstations

Designed to be used by Mac laptops. Cost is $400 (approximate). 

EquipmentCost
Mac USB wired keyboard and mouse$35
Laptop stand$20
Dell 24" HDMI Monitor$220
Apple 96-Watt USB-C power adapter$80
Apple USB-C power cable$20
Apple MagSafe-2 power cable$20
Lockdown AnchorTBD
Additional Considerations
  • Do you have enough electrical outlets, adequate furniture, or wired networking ports to accomidate your flexible workstations? If not, please indicate that you need assistance on the order form. Someone from Facilities Management and/or IT will contact you to set up the space.