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Introduction

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This policy describes who is eligible to receive a Zoom license from Biola and when they can expect their license to be removed.

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Definitions

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  • Biola Zoom license - a paid upgrade that provides the user with advanced Zoom features.
  • Biola basic Zoom account - the free, Biola managed account that all Biola students, staff, faculty, and volunteers are eligible to receive.
When employment ends, Biola IT will offer to help supervisors retain employee recordings. Otherwise, recordings are deleted two weeks after they are initially created. 
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Biola GroupZoom Account Policy

Faculty

All full-time and adjunct faculty who are teaching a remote or hyflex course at Biola will automatically receive a Biola Zoom license before the beginning of each semester. Faculty who are solely teaching online courses will be given a license on request. Adjunct Faculty will lose their Zoom license as soon as they are no longer teaching a course at Biola, usually at the end of a semester. Adjunct faculty will not lose access to their basic Zoom account with Biola until they are no longer affiliated with the University. Their accounts will not be deleted for one year after their last semester of teaching.

Staff

All staff are eligible to receive a basic Biola Zoom account. Staff that are responsible for conducting meetings for multiple people are eligible to receive a Zoom license. Staff will lose their Zoom license when their employment with Biola ends.

Note: When employment ends, Biola IT will offer to help supervisors retain employee recordings. Otherwise, recordings are deleted two weeks after they are initially created.

Students

All students will automatically receive a basic Biola Zoom account before the start of their first semester. Students are required to attend hyflex and remote courses using their Biola managed Zoom account. Students will lose access to their Zoom account when departing Biola as a student.

Student Employees

Student employees that are responsible for conducting meetings for multiple people for more than 40 minutes are eligible to receive a Zoom license. The student employee’s supervisor must request the license on their behalf. Student employees will lose their Zoom license during the annual, global termination period, usually at the end of the Spring semester. Their basic Zoom account will remain until they leave Biola as a student.

Teaching Assistants

Teaching Assistants that are responsible for conducting meetings for multiple people for more than 40 minutes, or will be co-hosting class sessions are eligible to receive a Zoom license. The TA’s faculty supervisor must request the license on their behalf. TA’s will lose their Zoom license at the end of every semester. Their basic Zoom account will remain.

Volunteers

Volunteers are eligible to receive a basic Zoom account. Volunteers that are responsible for conducting meetings for multiple people are eligible to receive a Zoom license. The volunteer’s supervisor must request the license on their behalf. Volunteers will lose their Zoom license annually at the end of the Spring semester.

Alumni

Alumni are not eligible to receive a basic or licensed Zoom account from Biola. When students leave Biola, they will lose access to all Biola Zoom accounts. This policy is in keeping with Zoom’s licensing rules and the constraints of managing corporate accounts.
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Recording Retention