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Introduction

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Zoom allows users to pre-assign participants into specific breakout rooms when editing a meeting in the biola.zoom.us/meeting/ web interface. Users can manually create and assign students in particular rooms or import a .csv file that contains the desired breakout room participant configuration.


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How to
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titleRelated Topics

How Pre-assign a Zoom Classroom to a Breakout Room

How Do I Start a Breakout Room in a Zoom Classroom?

How Do I Start a Breakout Room

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How to Manually Pre-assign a Zoom Breakout Room

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outside a Zoom Classroom?

How Do I Join a Breakout Room in a Zoom Classroom?

How Do I Join a Breakout Room outside a Zoom Classroom?

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titleWarning

Zoom does not allow pre-assigning breakout rooms for a single occurrence of a recurring meeting. If you try to pre-assign breakout rooms for a single occurrence of a recurring meeting it will not save. You must select the option to Edit All Occurrences.


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How to pre-assign Breakout Rooms manually

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meetings5
StepWhat to do
1

Ensure all Breakout Room settings are enabled in your Zoom account:

  1. Go to https://biola.zoom.us/
  1. profile/setting.
  2. Locate the Breakout room setting and ensure it is enabled.
  3. Ensure the following setting (located below the Breakout room one in the previous step) is checked: 
2Go to biola.zoom.us/meeting/
3Log in using your NetId NetID & password.
34Click the meeting you would like to pre-assign participants in.
45

Click the Edit this Meeting button and select All on the pop-up window.

Note: If you do not select All, your pre-assignments will not save.

6Scroll down to and check the box for Breakout Room pre-assign.
67Click + Create Rooms.
78Click the + button next to "Rooms" until you've created the desired number of rooms.
89Click the room you'd like to add a participant into.
910Type the student's email address into the Add participants text box and press the return or enter key on your keyboard.
1011

Repeat steps 8-9 until all desired participants are added into the desired breakout rooms.

Note: When teaching from a Zoom classroom, if you leave a number of students unassigned from breakout rooms, they'll remain in the main meeting and turn it into a breakout room that you can join from the Zoom classroom.

1112Click Save.
1213Click Save to save your meeting's breakout room pre-assignment.


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How to

Pre

pre-assign

a Zoom

Breakout

Room Using

Rooms using a .CSV

File

file

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2
StepWhat to doHow to do it
1

Ensure all Breakout Room settings are enabled in your Zoom account:

  1. Go to https://biola.zoom.us/profile/setting.
  2. Locate the Breakout room setting and ensure it is enabled.
  3. Ensure the following setting (located below the Breakout room one in the previous step) is checked: 

2Download the Zoom Breakout Room Template CSV Import File.
3

Fill out the template CSV with your desired participant breakout room assignment.

For example:

Room NameStudent Email
Room 1john.smith@biola.edu
Room 1jane.doe@biola.edu
Room 2bob.nelson@biola.edu
Room 2steve.johnson@biola.edu
  1. Type in or paste your students' email addresses into column B (starting in row 2).
  2. Type the name of the breakout room you would like each student (listed in column B) to be assigned to in column A. This can be any name.

Note: When teaching from a Zoom classroom, if you leave a number of students unassigned from breakout rooms, they'll remain in the main meeting and turn it into a breakout room that you can join from the Zoom classroom.

4Go to biola.zoom.us/meetingsmeeting/
35Log in using your NetId NetID & password.
46Click the meeting you would like to pre-assign participants in.
57Click the Edit this Meeting button and select All on the pop-up window.
68Scroll down to and check the box for Breakout Room pre-assign.
79Click Import from CSV.
810Click browse, locate and select the file or drag and drop the import template file into the pop-up window.
911Click Save.
1012Click Save to save your meeting's breakout room pre-assignment.