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Introduction

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IT will not be automatically creating Zoom meetings for courses for 2021/2022

Introduction


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Use these instructions to manually create a Zoom meeting in Canvas for

a

your course.

IT

This feature will automatically

be creating Zoom meetings for courses, but these instructions can help you create any additional meetings as needed and ensure they're accessible to

share the Zoom links with your students in Canvas.

Note: If the host will be meeting with more than one individual for longer than 40 minutes, he/she must have a paid Zoom user license. To request a Zoom account upgrade, please submit our Zoom Account Upgrade Request form.

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How to join a Zoom Meeting from a Zoom Room


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StepWhat to doHow to do it
1Go to canvas.biola.edu and log in using your NetID & password.


2

Navigate to the course you would like to create a Zoom meeting for and click

on

the Zoom tab

to the left.

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3Click the blue Schedule a New Meeting button to create your meeting.

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Note:

  • Your newly created meeting will automatically appear in this tab for students.
    • Meetings created using this method will not automatically be shared with a Zoom Classroom. To have it appear in the Zoom Classroom, please contact it.helpdesk@biola.edu or call 562.903.4740 and let them know you would like the meeting to appear on the Zoom Classroom touch panel. They will need to know what the Meeting ID is as well as what course (e.g. BBST101-01)

    on the left.

    Note: If you don't see the "Zoom" link in the course navigation menu, go to "Settings" then "Navigation" and move it from the bottom hidden section to the top section to make it visible.  See Managing Course Navigation Links for more details.

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    3Click Schedule a New Meeting.

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    4Set the following required settings when creating your meeting.
    • When ← Set this to your course meeting start time exactly as listed in Biola's course listing.
    • Duration ← Set this to the meeting timeframe exactly as shown in Biola's course listing. If you go over you may interfere with another professor's start time on the Zoom Classroom.
    • Recurring ← If you want your Zoom Meeting to automatically recur in the Zoom Classroom, set this accordingly. 
    • Topic ← Set this to your course number (e.g. BBST101 01).
    • Passcode ← Check this box and use the default passcode provided
    • Only authenticated users can join meetings ← Check this box
      • Select Zoom Accounts using Biola Email in the drop-down menu.
    5Set the following recommended settings when creating your meeting.
    • Video: Host ← Set to On
    • Video: Participant ← Set to Off
    • Audio ← Select Telephone and Computer Audio
    • Meeting Options: Record the meeting automatically ← Check this box
    6Click Save.

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    7

    Make your meeting easily accessible to your Zoom Classroom by clicking the Google Calendar button. Check that the time listed is exactly accurate! You could prevent another professor from adding their class to the Zoom Classroom if this is wrong.

    This will open a new event in your Google Calendar (you may need to allow Zoom to access your Biola Google account).

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    8

    Add the Zoom Classroom to the Google Calendar by clicking the Rooms tab on the right.

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    9

    Type the name of the classroom in the field titled Search for room or resource. 

    (Eg. Talbot East 007)

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    10Select the room that appears below.
    11Save the meeting

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    On the day of your scheduled Zoom meeting you can expect the following:

    • The Zoom Classroom will be prepared to start your meeting.
    • The Zoom Classroom will automatically start recording when the meeting starts.
    • Your remote students can access the Zoom Meeting link and recordings from within your Canvas course.
    • You do not need to use your computer to join the Zoom Meeting.
    • You can use your computer to share PowerPoint presentations or other content.