How to Pre-assign a Zoom Breakout Room

Introduction

Zoom allows users to pre-assign participants into specific breakout rooms when editing a meeting in the biola.zoom.us/meeting/ web interface. Users can manually create and assign students in particular rooms or import a .csv file that contains the desired breakout room participant configuration.

How to Pre-assign a Zoom Breakout Room

How to Manually Pre-assign a Zoom Breakout Room

Step	What to do
1	Go to biola.zoom.us/meetings/
2	Log in using your NetId & password.
3	Click the meeting you would like to pre-assign participants in.
4	Click the Edit this Meeting button and select All on the pop-up window.
5	Scroll down to and check the box for Breakout Room pre-assign.
6	Click + Create Rooms.
7	Click the + button next to "Rooms" until you've created the desired number of rooms.
8	Click the room you'd like to add a participant into.
9	Type the student's email address into the Add participants text box and press the return or enter key on your keyboard.
10	Repeat steps 8-9 until all desired participants are added into the desired breakout rooms. Note: When teaching from a Zoom classroom, if you leave a number of students unassigned from breakout rooms, they'll remain in the main meeting and turn it into a breakout room that you can join from the Zoom classroom.
11	Click Save.
12	Click Save to save your meeting's breakout room pre-assignment.

How to Pre-assign a Zoom Breakout Room Using a .CSV File

Step

What to do

1

Download the Zoom Breakout Room Template CSV Import File.

Fill out the template CSV with your desired participant breakout room assignment.

For example:

Room Name	Student Email
Room 1	john.smith@biola.edu
Room 1	jane.doe@biola.edu
Room 2	bob.nelson@biola.edu
Room 2	steve.johnson@biola.edu

Type in or paste your students' email addresses into column B (starting in row 2).
Type the name of the breakout room you would like each student (listed in column B) to be assigned to in column A. This can be any name.

2

Go to biola.zoom.us/meetings/

3

Log in using your NetId & password.

4

Click the meeting you would like to pre-assign participants in.

5

Click the Edit this Meeting button and select All on the pop-up window.

6

Scroll down to and check the box for Breakout Room pre-assign.

7

Click Import from CSV.

8

Click browse, locate and select the file or drag and drop the import template file into the pop-up window.

9

Click Save.

10

Click Save to save your meeting's breakout room pre-assignment.