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Quick Start Guide
Video Meeting | Step | What to do | How to do it |
|---|
| 1 | | | | 2 | Prepare your space and computer for the meeting. | How to Prepare Your Space for a Meeting | Step | What to do |
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| 1 | Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. | | 2 | If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. |
| | 3 | If you are in a meeting room, connect your computer to the meeting room equipment. | How to Connect to a Vaddio Unit | Step | What to Do |
|---|
| 1 | Turn on the TV. | | 2 | Change the TV input to Vaddio or Camera, whichever is available. | | 3 | Plug the HDMI or VGA cable into your computer. | | 4 | If necessary, press the  button to switch between HDMI and VGA. | | 5 | Plug the USB cable from the base station into your computer. | | 6 | Connect to the video meeting. | | 7 | Press the  button repeatedly until it displays what you want to show. Tip: See the "Camera Mode" section below for more information. |
How to Connect to a Crestron Mercury Unit | Step | What to Do |
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| 1 | Use the remote control to turn on the TV. | | 2 | Tap the web meeting icon at the bottom of the touchscreen. | | 3 | Plug the video adapter and USB connector into your computer. | | 4 | Launch your web meeting software. Biola supports Cisco WebEx. |
| | 4 | | |
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Audio Only Meeting Use a Computer for Audio | Step | What to do | How to do it |
|---|
| 1 | | | | 2 | Prepare your space and computer for the meeting. | How to Prepare Your Space for a Meeting | Step | What to do |
|---|
| 1 | Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. | | 2 | If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. |
| | 3 | | |
Use a Phone for Audio | Step | What to do | How to do it |
|---|
| 1 | Schedule your meeting. | | | 2 | Start your Google Meet meeting. | How to Start a Google Meet Meeting | | 3 | Get the meeting phone number and access code. | How to Get Your Meeting Phone Number | Step | What to do |
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| 1 | Once the meeting loads, a pop-up window will ask how you'd like to connect your computer audio. From here, click Join and use a phone for audio. | | 2 | Click Dial In, note the meeting phone number and access code on the pop-up window and select your desired call method (dial in or call me). |
Note: - This meeting call session and PIN will only be usable while this specific meeting is active. It will disable once the meeting has been ended.
- At this point, you can close your browser or computer and the meeting will remain active.
| | 5 | Invite your meeting participants. | Send the meeting phone number, access code and start time to your desired meeting participants. | | 6 | Prepare your space and computer for the meeting. | How to Prepare Your Space for a Meeting | Step | What to do |
|---|
| 1 | Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. | | 2 | If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. |
| | 7 | Call in to the meeting using your desired phone method. | How to Call out Using a Cisco Conference Phone | Step | What to do |
|---|
| 1 | Dial "9", the area (or country) code, and phone number (e.g. 915621234567). | | 2 | Wait for tone, or wait for visual prompt on meeting phone screen. | | Enter your department's Dialing Authorization Code (DAC) and press #. | | 4 | Wait for the call to be placed. |
Note: Your call will automatically end after 15 seconds if no one else is in the call.
How to Call out Using a Crestron Mercury Unit | Step | What to Do |
|---|
| 1 | Tap the phone icon at the bottom of the touchscreen. | | 2 | Tap the Audio icon. | | 3 | To call an off-campus number: Dial “9” + area (or country) code + phone number + Dialing Authorization Code To call an on-campus number: Dial the extension, just like you would from any on-campus phone. | | 4 | Tap the green phone icon. |
Note: Your call will automatically end after 15 seconds if no one else is in the call.
How to Call out Using a Vaddio Unit | Step | What to do |
|---|
| 1 | Turn on the TV and Vaddio conference Unit. | | 2 | Dial "9", the area (or country) code, and phone number (e.g. 915621234567). | | 3 | Wait for tone. | | Enter your department's Dialing Authorization Code (DAC) and press #. | | 5 | Wait for the call to be placed. |
Note: Your call will automatically end after 15 seconds if no one else is in the call. |
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Google Meet Conferencing
How to Get Access:
| - Students: Students should automatically have access to Google Meet through their Biola Google account.
- Faculty / Staff: Faculty and Staff should automatically have access to Google Meet through their Biola Google account.
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| Google Meet URL: | meet.google.com |
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| Zoom Support Resources: | How to Use Google Meet |
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