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Introduction

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Zoom allows users to pre-assign participants into specific breakout rooms when editing a meeting in the biola.zoom.us/meeting/ web interface. Users can manually create and assign students in particular rooms or import a .csv file that contains the desired breakout room participant configuration.

How to Pre-assign a Zoom Breakout Room

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How to Manually Pre-assign a Zoom Breakout Room

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Click the Cloud Recordings menu tab on the Zoom page
StepWhat to do
1Go to canvas.biola.eduzoom.us/meetings/
2Log in using your NetId & password.
3Select Click the course meeting you would like the view a previous class recording forto pre-assign participants in.
4Click the Zoom tab in the left-hand side navigation bar.5 Edit this Meeting button and select All on the pop-up window.
5Scroll down to and check the box for Breakout Room pre-assign.
6Click + Create Rooms.
7Click the + button next to "Rooms" until you've created the desired number of rooms.
8Click the room you'd like to add a participant into.
9Type the student's email address into the Add participants text box and press the return or enter key on your keyboard.
10

Repeat steps 8-9 until all desired participants are added into the desired breakout rooms.

Note: When teaching from a Zoom classroom, if you leave a number of students unassigned from breakout rooms, they'll remain in the main meeting and turn it into a breakout room that you can join from the Zoom classroom.

11Click Save.
12Click Save to save your meeting's breakout room pre-assignment.
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How to Pre-assign a Zoom Breakout Room Using a .CSV File

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.csv template file.2Click the Cloud Recordings menu tab on the Zoom page
StepWhat to do
1Download the Zoom Breakout Room Template CSV Import File.

Fill out the template CSV with your desired participant breakout room

assignment.

For example:

Room NameStudent Email
Room 1john.smith@biola.edu
Room 1jane.doe@biola.edu
Room 2bob.nelson@biola.edu
Room 2steve.johnson@biola.edu
  1. Type in or paste your students' email addresses into column B (starting in row 2).
  2. Type the name of the breakout room you would like each student (listed in column B) to be assigned to in column A. This can be any name.
2Go to biola.zoom.us/meetings/
3Log in using your NetId & password.
34Select Click the course meeting you would like the view a previous class recording for.
4Click the Zoom tab in the left-hand side navigation bar.
5to pre-assign participants in.
5Click the Edit this Meeting button and select All on the pop-up window.
6Scroll down to and check the box for Breakout Room pre-assign.
7Click Import from CSV.
8Click browse, locate and select the file or drag and drop the import template file into the pop-up window.
9Click Save.
10Click Save to save your meeting's breakout room pre-assignment.