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Introduction

This page describes how

Biola employees can conduct remote meetings.How to Conduct

you can host or join a remote meeting via video conference or conference call (audio only). Please note that staff and faculty are only able to use the free version of Zoom at this time — the main limitations are:

  • Sessions of 3 or more participants end after 40 minutes
  • Maximum of 100 participants



Space Preparation
Expand
titleHow to Host a Remote Meeting
Invite others to
Column
Expand
titleVideo Conference

Anchor
Anchor 1
Anchor 1

Expand
titleAll Participants Separate/Remote
Column
Step
1:

Prepare your space for the conference.

Space Preparation for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

Step 2:
What to doHow to do it
1

Schedule your meeting.


Column

Google Meet

WebEx Meeting

How to Schedule a
WebEx
Google Meet Meeting
Zoom
*
How to Schedule a Zoom Meeting
Step 3:
2

Prepare your space and computer for the meeting.

Column

Prepare Your Space for Video-Conferencing

3

Start your meeting.

Column

Google Meet

WebEx Meeting
How to Start a
WebEx
Google Meet Meeting
Zoom
*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Step 4:
Expand
titleConference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.
Column

Google Meet

WebEx Meeting
How to
Invite Others to a WebEx
Schedule a Google Meet Meeting
Zoom
*
How to
Invite Others to
Column
Expand
titlePreparation for Remote Meetings
Column
width700px
Schedule a Zoom Meeting
Expand
titleConference Room Meeting w / Some Participants Remote

Users who may need to use this page include Biola Faculty who need to schedule a remote class session.

Users who may need to use this page include Biola Faculty who need to start a remote class session.

Zoom*
Expand
titleHow to Schedule a Remote Meeting
Column
width700px
Google Meet
WebEx Meeting

How to Schedule a WebEx Meeting

Zoom*How to Schedule a Zoom Meeting
Expand
titleHow to Start a Remote Meeting
Column
width700px
Google Meet
WebEx MeetingHow to Start a WebEx Meeting
2

Prepare your space for the meeting.

Column

Prepare Your Space for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

3Connect your computer to the conference room mic/speaker.
Column
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

How to Use a Vaddio Conference Unit

4Start your meeting.
Column

Google Meet

How to Start a Google Meet Meeting
Zoom

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

How to Join a Remote Meeting
Expand
title
Conference Call (Audio Only)
Expand
titleAll Participants Separate/Remote
Column
width

Users who may need to use this page include Biola Faculty who need to join a remote class session.

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Users who may need to use this page include Biola Faculty who would like to record a remote class session.

Step700pxGoogle Meet
WebEx MeetingHow to Join a WebEx Meeting
Zoom*How to Join a Zoom Meeting
Expand
titleHow to Invite Others to a Remote Meeting
Column
width700px
Google Meet
WebEx MeetingHow to Invite Others to a WebEx Meeting
Zoom*How to Invite Others to a Zoom Meeting
Expand
titleHow to Share Content in a Remote Meeting
Column
width700px
Google Meet
WebEx MeetingShare Content from your Computer with WebEx
Zoom*How to Share Content in a Zoom Meeting
Expand
titleHow to Record a Remote Meeting
Column
width700px
Google MeetWebEx Meeting
Zoom*How to Record a Zoom Meeting
Column
Expand
titleConference Call (Audio Only)
Expand
titleAll Participants Separate/Remote
Column

Users who may need to use this page include Biola Faculty who need to schedule a remote class session.

How to Schedule a Zoom Meeting
Expand
titlePreparation for Remote Meetings
Column
width700px

Space Preparation for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

Expand
titleHow to Schedule a Remote Meeting
Column
width700px
Google Meet
WebEx Meeting

How to Schedule a WebEx Meeting

Zoom*What to doHow to do it
1

Schedule your meeting.


Column

Google Meet

How to Schedule a Google Meet Meeting
ZoomHow to Schedule a Zoom Meeting
2

Prepare your space and computer for the meeting.

Column

Prepare Your Space for Video-Conferencing

3

Start your meeting.

Column

Google Meet

How to Start a Google Meet Meeting
Zoom

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Users who may need to use this page include Biola Faculty who need to start a remote class session.

Expand
titleConference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.
Column

Google Meet

How to Schedule a Google Meet Meeting
ZoomHow to Schedule a Zoom Meeting
2

If using a computer, prepare your space for the meeting.

Column

Prepare Your Space for Video-Conferencing

3If using a computer, connect your computer to the conference room mic/speaker.
Column
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

How to Use a Vaddio Conference Unit

4Start your meeting.
Expand
titleHow to Start a
Remote
Web-Conference Meeting
Column
width700px

Google Meet

WebEx Meeting
How to Start a
WebEx
Google Meet Meeting
Zoom
*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Expand
titleHow to
Join a Remote Meeting Column
width700px

Users who may need to use this page include Biola Faculty who need to join a remote class session.

Google MeetWebEx MeetingHow to Join a WebEx MeetingZoom*How to Join a Zoom Meeting
Start a Conference Phone/Mercury Meeting
Call the Conference Number/ParticipantCall using a Cisco conference phone and a DAC


Users who may need to use this page include Biola Faculty who need to schedule a remote class session.

How to Schedule
Expand
titleAdditional Resources
Column
Expand
titleHow to Invite
Others
Additional Participants to a
Remote
Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Google Meet
WebEx Meeting
How to Invite Others to a
WebEx
Google Meet Meeting
Zoom
*
How to Invite Others to a Zoom Meeting
Expand
titleHow to
Record
Share Content in a Remote Meeting
Column
width700px
Users who may need to use this page include Biola Faculty who would like to record a remote class session.
Google Meet
WebEx Meeting
Zoom*How to Record a Zoom Meeting
Expand
titleConference Room w/Some Participants Remote
Column
Expand
titlePreparation for Remote Meetings
Column
width700px

Space Preparation for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

Expand
titleHow to Schedule a Remote Meeting
Column
width700px
Google Meet
WebEx Meeting

How to Schedule a WebEx Meeting

Zoom*
How to Share Content in a Google Meet Meeting
ZoomHow to Share Content in a Zoom Meeting
Expand
titleHow to
Start
Record a Remote Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who need to start a remote class session.

Google Meet
WebEx Meeting
How to
Start
Record a
WebEx
Google Meet Meeting
Zoom*How to
Start
Record a
Scheduled
Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Expand
title
How to Join a Remote Meeting
Technical Requirements
Column
width700px

Users who may need to use this page include Biola Faculty who need to join a remote class session.

Google MeetWebEx MeetingHow to Join a WebEx MeetingZoom*How to Join a Zoom Meeting Expand
titleHow to Invite Others to a Remote Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Google MeetWebEx MeetingHow to Invite Others to a WebEx MeetingZoom*How to Invite Others to a Zoom Meeting ExpandtitleHow to Share Content in
Google MeetTechnical Requirements for Google Meet
ZoomTechnical Requirements for Zoom

How to Join a Remote Meeting

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.Zoom*
Column
width700px
Google Meet
WebEx MeetingShare Content from your Computer with WebEx
How to
Share Content in a Zoom Meeting Expand
titleHow to Record a Remote Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who would like to record a remote class session.

Google MeetWebEx
Join a Google Meet Meeting
Zoom
*
How to
Record
Join a Zoom Meeting
*Biola's IT department is only equipped, at present, to troubleshoot and support the use of WebEx or Google Meet for web-conferencing.

...