Versions Compared

Version Old Version 23 New Version Current
Changes made by

Brian Hinds

Brian Hinds

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Columnpanel

Introduction

This page describes how

Biola employees can conduct remote meetings.How to Conduct

you can host or join a remote meeting via video conference or conference call (audio only). Please note that staff and faculty are only able to use the free version of Zoom at this time — the main limitations are:

  • Sessions of 3 or more participants end after 40 minutes
  • Maximum of 100 participants



Expand
titleHow to Host a Remote Meeting
Column
Expand
titleVideo Conference

Anchor
Anchor 1
Anchor 1

Expand
titleAll Participants Separate/Remote
Column
StepWhat to doHow to do it
1

Schedule your meeting.


Column

Google Meet

WebEx Meeting

How to Schedule a
WebEx
Google Meet Meeting
Zoom
*
How to Schedule a Zoom Meeting
2

Prepare your space and computer for the

conference

meeting.

Column

Prepare Your Space

Preparation

for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

3

Start your meeting.

Column

Google Meet

WebEx Meeting
How to Start a
WebEx
Google Meet Meeting
Zoom
*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled

Zoom Meeting		4

Invite others to your meeting.

Column
Google Meet
WebEx MeetingHow to Invite Others to a WebEx Meeting

Zoom

*How to Invite Others to a Zoom

Meeting

Expand
titleConference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.
Column

Google Meet

WebEx Meeting
How to Schedule a
WebEx
Google Meet Meeting
Zoom
*
How to Schedule a Zoom Meeting
2

Prepare your space for the

conference

meeting.

Column

Prepare Your Space

Preparation

for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

3Connect your computer to the conference room mic/speaker.
Column
Use a Vaddio system in a conference room
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

How to Use a Vaddio Conference Unit

4Start your meeting.
Column

Google Meet

WebEx Meeting
How to Start a
WebEx
Google Meet Meeting
Zoom
*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

5Invite others to your meeting. ColumnGoogle MeetWebEx MeetingHow to Invite Others to a WebEx MeetingZoom*How to Invite Others to a Zoom Meeting Column
Expand
titleConference Call (Audio Only)
Preparation for Remote Meetings
Expand
title
All Participants Separate/Remote
Column
width

Users who may need to use this page include Biola Faculty who need to schedule a remote class session.

WebEx Meeting
Step700px

Space Preparation for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

Expand
titleHow to Schedule a Remote Meeting
Column
width700px
Google MeetWhat to doHow to do it
1

Schedule your meeting.


Users who may need to use this page include Biola Faculty who need to start a remote class session.

WebEx Meeting
Column

Google Meet

How to Schedule a
WebEx
Google Meet Meeting
Zoom
*
How to Schedule a Zoom Meeting
Expand
titleHow to Start a Remote Meeting
Column
width700px
Google Meet
2

Prepare your space and computer for the meeting.

Column

Prepare Your Space for Video-Conferencing

3

Start your meeting.

Column

Google Meet

How to Start a
WebEx
Google Meet Meeting
Zoom
*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Users who may need to use this page include Biola Faculty who need to join a remote class session.

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Users who may need to use this page include Biola Faculty who would like to record a remote class session.

Expand
title
How to Join a Remote Meeting
Column
width700px
Google Meet
WebEx MeetingHow to Join a WebEx Meeting
Zoom*How to Join a Zoom Meeting
Expand
titleHow to Invite Others to a Remote Meeting
Column
width700px
Google Meet
WebEx MeetingHow to Invite Others to a WebEx Meeting
Zoom*How to Invite Others to a Zoom Meeting
Expand
titleHow to Share Content in a Remote Meeting
Column
width700px
Google Meet
WebEx MeetingShare Content from your Computer with WebEx
Zoom*How to Share Content in a Zoom Meeting
Expand
titleHow to Record a Remote Meeting
Column
width700px
Google MeetWebEx Meeting
Zoom*How to Record a Zoom Meeting
Column

Users who may need to use this page include Biola Faculty who need to join a remote class session.

How to Join a Zoom Meeting
Expand
titleConference Call (Audio Only)

Users who may need to use this page include Biola Faculty who need to schedule a remote class session.

How to Schedule a Zoom MeetingUsers who may need to use this page include Biola Faculty who need to start a remote class session.
Expand
titleAll Participants Separate/Remote
Column
Expand
titlePreparation for Remote Meetings
Column
width700px

Space Preparation for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

Expand
titleHow to Schedule a Remote Meeting
Column
width700px
Google Meet
WebEx Meeting

How to Schedule a WebEx Meeting

Zoom*
Conference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.
Column

Google Meet

How to Schedule a Google Meet Meeting
ZoomHow to Schedule a Zoom Meeting
2

If using a computer, prepare your space for the meeting.

Column

Prepare Your Space for Video-Conferencing

3If using a computer, connect your computer to the conference room mic/speaker.
Column
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

How to Use a Vaddio Conference Unit

4Start your meeting.
Expand
titleHow to Start a
Remote
Web-Conference Meeting
Column
width700px

Google Meet

WebEx Meeting

How to Start a
WebEx
Google Meet Meeting
Zoom
*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Expand
titleHow to
Join a Remote Meeting
Column
width700px
Google Meet
WebEx MeetingHow to Join a WebEx Meeting
Zoom*
Start a Conference Phone/Mercury Meeting
Call the Conference Number/ParticipantCall using a Cisco conference phone and a DAC


Users who may need to use this page include Biola Faculty who need to schedule a remote class session.

How to Schedule
Expand
titleAdditional Resources
Column
Expand
titleHow to Invite
Others
Additional Participants to a
Remote
Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Google Meet
WebEx Meeting
How to Invite Others to a
WebEx
Google Meet Meeting
Zoom
*
How to Invite Others to a Zoom Meeting
Expand
titleHow to
Record
Share Content in a Remote Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who would like to record a remote class session.

Google Meet
WebEx Meeting
Zoom*How to Record a Zoom Meeting
Expand
titleConference Room w/Some Participants Remote
Column
Expand
titlePreparation for Remote Meetings
Column
width700px

Space Preparation for Video-Conferencing

Technical Requirements for WebEx Meetings

Technical Requirements for Zoom Meetings

Technical Requirements for Google Meet

Expand
titleHow to Schedule a Remote Meeting
Column
width700px
Google Meet
WebEx Meeting

How to Schedule a WebEx Meeting

Zoom*
How to Share Content in a Google Meet Meeting
ZoomHow to Share Content in a Zoom Meeting
Expand
titleHow to
Start
Record a Remote Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who need to start a remote class session.

Google Meet
WebEx Meeting
How to
Start
Record a
WebEx
Google Meet Meeting
Zoom*How to
Start
Record a
Scheduled
Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Expand
title
How to Join a Remote Meeting
Technical Requirements
Column
width700px

Users who may need to use this page include Biola Faculty who need to join a remote class session.

Google MeetWebEx MeetingHow to Join a WebEx MeetingZoom*How to Join a Zoom Meeting Expand
titleHow to Invite Others to a Remote Meeting
Column
width700px

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Google MeetWebEx MeetingHow to Invite Others to a WebEx MeetingZoom*How to Invite Others to a Zoom Meeting ExpandtitleHow to Share Content in
Google MeetTechnical Requirements for Google Meet
ZoomTechnical Requirements for Zoom

How to Join a Remote Meeting

Users who may need to use this page include Biola Faculty who would like to record a remote class session.

Column
width700px

Users who may need to use this page include Biola Faculty who need to invite students or other faculty to a remote class session.

Google Meet
WebEx MeetingShare Content from your Computer with WebEx
Zoom*How to Share Content in a Zoom Meeting
Expand
titleHow to Record a Remote Meeting
Column
width700px
Google MeetWebEx Meeting
Zoom*How to Record a Zoom Meeting
*Biola's IT department is only equipped, at present, to troubleshoot and support the use of WebEx or Google Meet for web-conferencing.
How to Join a Google Meet Meeting
ZoomHow to Join a Zoom Meeting

...