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This page describes how you can host or join a remote meetings via video conference or conference call (audio only).


How to Host a Remote Meeting

 Video Conference
 All Participants Separate/Remote
StepWhat to doHow to do it
1

Schedule your meeting.


Google Meet


WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

Prepare your space and computer for the conference.


Space Prep

Space Preparation for Video-Conferencing

Google MeetTechnical Requirements for Google Meet
WebEx

Technical Requirements for WebEx Meetings

Zoom*

Technical Requirements for Zoom Meetings

3

Start your meeting.

Google Meet


WebEx MeetingHow to Start a WebEx Meeting
Zoom*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 Conference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.

Google Meet


WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

Prepare your space for the conference.

Space Prep

Space Preparation for Video-Conferencing

Google MeetTechnical Requirements for Google Meet
WebEx

Technical Requirements for WebEx Meetings

Zoom*

Technical Requirements for Zoom Meetings

3Connect your computer to the conference room mic/speaker.
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

Use a Vaddio system in a conference room

4Start your meeting.

Google Meet


WebEx MeetingHow to Start a WebEx Meeting
Zoom*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 Conference Call (Audio Only)
 All Participants Separate/Remote
StepWhat to doHow to do it
1

Schedule your meeting.


Google Meet


WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

Prepare your space and computer for the conference.


Space Prep

Space Preparation for Video-Conferencing

Google MeetTechnical Requirements for Google Meet
WebEx

Technical Requirements for WebEx Meetings

Zoom*

Technical Requirements for Zoom Meetings

3

Start your meeting.

Google Meet


WebEx MeetingHow to Start a WebEx Meeting
Zoom*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 Conference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.

Google Meet


WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

If using a computer, prepare your space for the conference.

Space Prep

Space Preparation for Video-Conferencing

Google MeetTechnical Requirements for Google Meet
WebEx

Technical Requirements for WebEx Meetings

Zoom*

Technical Requirements for Zoom Meetings

3If using a computer, connect your computer to the conference room mic/speaker.
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

Use a Vaddio system in a conference room

4Start your meeting.
 How to Start a Conference Phone/Mercury Meeting
Call the Conference Number/ParticipantCall using a Cisco conference phone and a DAC
 Additional Resources
 How to Invite Others to a Remote Meeting
Google Meet
WebEx MeetingHow to Invite Others to a WebEx Meeting
Zoom*How to Invite Others to a Zoom Meeting
 How to Share Content in a Remote Meeting
Google Meet
WebEx MeetingShare Content from your Computer with WebEx
Zoom*How to Share Content in a Zoom Meeting
 How to Record a Remote Meeting
Google Meet
WebEx Meeting
Zoom*How to Record a Zoom Meeting

How to Join a Remote Meeting


*Biola's IT department is only equipped, at present, to troubleshoot and support the use of WebEx or Google Meet for web-conferencing.

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