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Introduction

This page describes how you can host or join a remote meeting via video conference or conference call (audio only). Please note that staff and faculty are only able to use the free version of Zoom at this time — the main limitations are:

  • Sessions of 3 or more participants end after 40 minutes
  • Maximum of 100 participants



How to Host a Remote Meeting

 Video Conference

 All Participants Separate/Remote
StepWhat to doHow to do it
1

Schedule your meeting.


Google Meet

How to Schedule a Google Meet Meeting
WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

Prepare your space and computer for the meeting.

Prepare Your Space for Video-Conferencing

3

Start your meeting.

Google Meet

How to Start a Google Meet Meeting
WebEx MeetingHow to Start a WebEx Meeting
Zoom*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 Conference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.

Google Meet

How to Schedule a Google Meet Meeting
WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

Prepare your space for the meeting.

Prepare Your Space for Video-Conferencing

3Connect your computer to the conference room mic/speaker.
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

Use a Vaddio system in a conference room

4Start your meeting.

Google Meet

How to Start a Google Meet Meeting
WebEx MeetingHow to Start a WebEx Meeting
Zoom*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 Conference Call (Audio Only)
 All Participants Separate/Remote
StepWhat to doHow to do it
1

Schedule your meeting.


Google Meet

How to Schedule a Google Meet Meeting
WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

Prepare your space and computer for the meeting.

Prepare Your Space for Video-Conferencing

3

Start your meeting.

Google Meet

How to Start a Google Meet Meeting
WebEx MeetingHow to Start a WebEx Meeting
Zoom*

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

 Conference Room Meeting w / Some Participants Remote
StepWhat to doHow to do it
1Schedule your meeting.

Google Meet

How to Schedule a Google Meet Meeting
WebEx MeetingHow to Schedule a WebEx Meeting
Zoom*How to Schedule a Zoom Meeting
2

If using a computer, prepare your space for the meeting.

Prepare Your Space for Video-Conferencing

3If using a computer, connect your computer to the conference room mic/speaker.
Crestron MercuryUse a Mercury System in a Conference Room
Vaddio

Use a Vaddio system in a conference room

4Start your meeting.
 How to Start a Conference Phone/Mercury Meeting
Call the Conference Number/ParticipantCall using a Cisco conference phone and a DAC

How to Join a Remote Meeting

Google MeetHow to Join a Google Meet Meeting
WebEx MeetingHow to Join a WebEx Session
Zoom*How to Join a Zoom Meeting

*Biola's IT department is only equipped, at present, to troubleshoot WebEx and Google Meet for web-conferencing.

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