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title Quick Start Guide
Column Expand title Host a Video Meeting Column Step What to do How to do it 1 Schedule your meeting. How to Schedule a Zoom Meeting 2 Prepare your space and computer for the meeting. Expand title How to Prepare Your Space for a Meeting Column width 500px Step What to do 1 Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. 2 If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. 3 If you are in a meeting room, connect your computer to the meeting room equipment. Expand title How to Connect to a Vaddio Unit Step What to Do 1 Turn on the TV. 2 Change the TV input to Vaddio or Camera, whichever is available. 3 Plug the HDMI or VGA cable into your computer. 4 If necessary, press the    button to switch between HDMI and VGA. 5 Plug the USB cable from the base station into your computer. 6 Connect to the video meeting. 7 Press the    button repeatedly until it displays what you want to show. Tip: See the "Camera Mode" section below for more information. Expand title How to Connect to a Crestron Mercury Unit Column Step What to Do 1 Use the remote control to turn on the TV. 2 Tap the web meeting icon at the bottom of the touchscreen. 3 Plug the video adapter and USB connector into your computer. 4 Launch your web meeting software. Biola supports Cisco WebEx. 4 Start your meeting. How to Start a Scheduled Zoom Meeting How to Start an Unscheduled Zoom Meeting Expand title How an Audio-Only Meeting Expand title Use a Computer for Audio Column Step What to do How to do it 1 Schedule your meeting. How to Schedule a Zoom Meeting 2 Prepare your space and computer for the meeting. Expand title How to Prepare Your Space for a Meeting Column width 500px Step What to do 1 Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. 2 If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. 3 Start your meeting. How to Start a Scheduled Zoom Meeting How to Start an Unscheduled Zoom Meeting Expand title Use a Phone for Audio Step What to do How to do it 1 Schedule your meeting. How to Schedule a Zoom Meeting 2 Start your Zoom meeting. How to Start a Scheduled Zoom Meeting How to Start an Unscheduled Zoom Meeting 3 Get the meeting phone number and access code. Expand title How to Get Your Meeting Phone Number Step What to do 1 Once the meeting loads, a pop-up window will ask how you'd like to connect your computer audio. From here, click Join and use a phone for audio. 2 Click Dial In, note the meeting phone number and access code on the pop-up window and select your desired call method (dial in or call me). Note: This meeting call session and PIN will only be usable while this specific meeting is active. It will disable once the meeting has been ended. At this point, you can close your browser or computer and the meeting will remain active. 5 Invite your meeting participants. Send the meeting phone number, access code and start time to your desired meeting participants. 6 Prepare your space and computer for the meeting. Expand title How to Prepare Your Space for a Meeting Column width 500px Step What to do 1 Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. 2 If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. 7 Call in to the meeting using your desired phone method. Column Expand title How to Call out Using a Cisco Conference Phone Column Step What to do 1 Dial "9", the area (or country) code, and phone number (e.g. 915621234567). 2 Wait for tone, or wait for visual prompt on meeting phone screen. 3 Enter your department's Dialing Authorization Code (DAC) and press #.   4 Wait for the call to be placed. Note: Your call will automatically end after 15 seconds if no one else is in the call. Expand title How to Call out Using a Crestron Mercury Unit Column Step What to Do 1 Tap the phone icon at the bottom of the touchscreen. 2 Tap the Audio icon. 3 To call an off-campus number: Dial “9” + area (or country) code + phone number + Dialing Authorization Code To call an on-campus number: Dial the extension, just like you would from any on-campus phone. 4 Tap the green phone icon. Note: Your call will automatically end after 15 seconds if no one else is in the call. Expand title How to Call out Using a Vaddio Unit Column Step What to do 1 Turn on the TV and Vaddio conference Unit. 2 Dial "9", the area (or country) code, and phone number (e.g. 915621234567). 3 Wait for tone. 4 Enter your department's Dialing Authorization Code (DAC) and press #.   5 Wait for the call to be placed. Note: Your call will automatically end after 15 seconds if no one else is in the call. Expand title How to Join a Meeting How to Join a Meeting through Computer How to Join a Meeting through Phone

If necessary, press the  Image Removed  button to switch between HDMI and VGA.

Connect to the video meeting.

Launch your web meeting software.

Biola supports Cisco WebEx.

How to Start a Scheduled Zoom Meeting

How to Start an Unscheduled Zoom Meeting

Dial "9", the area (or country) code, and phone number (e.g. 915621234567).

Wait for tone, or wait for visual prompt on meeting phone screen.

Wait for the call to be placed.

Note: Your call will automatically end after 15 seconds if no one else is in the call.

Dial “9” + area (or country) code + phone number + Dialing Authorization Code

To call an on-campus number: Dial the extension, just like you would from any on-campus phone.

Note: Your call will automatically end after 15 seconds if no one else is in the call.

Turn on the TV and Vaddio conference Unit.

Dial "9", the area (or country) code, and phone number (e.g. 915621234567).

Wait for tone.

Wait for the call to be placed.

Note: Your call will automatically end after 15 seconds if no one else is in the call.

Zoom Meeting Guides

• How to Schedule a Meeting

• How to Join a Meeting
• How to Join a Meeting through Phone
• How to Start a Scheduled Meeting
• How to Start an Unscheduled Meeting

• How to Invite Others to a Meeting
• How to Record a Meeting
• How to Share Content
• How to Use an External Camera for Zoom Meetings
• How to Use Breakout Rooms
• How to Use Meeting Controls
• How to Use the Waiting Room
• How to Use Virtual Backgrounds

• How to Create a Meeting Templatehttps://confluence.biola.edu/display/itservices/Biola+Zoom+Basic+Account+Setting+Information
• Technical Requirements for Zoom
• Tips to Improve your Web Conferencing Experience

• Getting Started Training Video (~38 min)
• Zoom Meetings for Education Video (~45 min)
• Zoom Meetings Training Video (~1 hr)