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| title | Host a Video Meeting |
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| Step | What to do | How to do it |
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| 1 | | |
| 2 | Prepare your space and computer for the meeting. | | Expand |
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| title | How to Prepare Your Space for a Meeting |
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| | Step | What to do |
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| 1 | Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. | | 2 | If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. |
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3 | If you are in a meeting room, connect your computer to the meeting room equipment. | | Expand |
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| title | How to Connect to a Vaddio Unit |
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| Step | What to Do |
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| 1 | Turn on the TV. |
| 2 | Change the TV input to Vaddio or Camera, whichever is available. |
| 3 | Plug the HDMI or VGA cable into your computer. |
| 4 | If necessary, press the  Image Removed button to switch between HDMI and VGA. |
| 5 | Plug the USB cable from the base station into your computer. |
| 6 | Connect to the video meeting. |
| 7 | Press the  Image Removed button repeatedly until it displays what you want to show. Tip: See the "Camera Mode" section below for more information. |
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| title | How to Connect to a Crestron Mercury Unit |
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| Step | What to Do |
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| 1 | Use the remote control to turn on the TV. |
| 2 | Tap the web meeting icon at the bottom of the touchscreen. |
| 3 | Plug the video adapter and USB connector into your computer. |
| 4 | Launch your web meeting software. Biola supports Cisco WebEx. |
| 4 | | |
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| title | How an Audio-Only Meeting |
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| title | Use a Computer for Audio |
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| Step | What to do | How to do it |
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| 1 | | |
| 2 | Prepare your space and computer for the meeting. | | Expand |
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| title | How to Prepare Your Space for a Meeting |
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| | Step | What to do |
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| 1 | Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. | | 2 | If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. |
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| 3 | | |
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| title | Use a Phone for Audio |
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| Step | What to do | How to do it |
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| 1 | Schedule your meeting. | |
| 2 | Start your Zoom meeting. | How to Start a Scheduled Zoom Meeting How to Start an Unscheduled Zoom Meeting |
| 3 | Get the meeting phone number and access code. | | Expand |
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| title | How to Get Your Meeting Phone Number |
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| | Step | What to do |
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| 1 | Once the meeting loads, a pop-up window will ask how you'd like to connect your computer audio. From here, click Join and use a phone for audio. | | 2 | Click Dial In, note the meeting phone number and access code on the pop-up window and select your desired call method (dial in or call me). |
Note: - This meeting call session and PIN will only be usable while this specific meeting is active. It will disable once the meeting has been ended.
- At this point, you can close your browser or computer and the meeting will remain active.
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| 5 | Invite your meeting participants. | Send the meeting phone number, access code and start time to your desired meeting participants. |
| 6 | Prepare your space and computer for the meeting. | | Expand |
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| title | How to Prepare Your Space for a Meeting |
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| | Step | What to do |
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| 1 | Start your meeting from a location or room which is going to have minimal background noise. Furthermore, if your meeting agenda includes topics that are confidential, you may prefer to sit in a private room. | | 2 | If possible use a good headset. If that isn’t an option, do your best to make sure you aren’t going to be adding a lot of noise to the meeting. You may need to turn off your fan, close a window or whatever else you have to do to keep your environment quiet. Sound quality matters – it is even more important than video quality. |
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7 | Call in to the meeting using your desired phone method. | | Column |
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| title | How to Call out Using a Cisco Conference Phone |
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| Step | What to do |
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| 1 | Dial "9", the area (or country) code, and phone number (e.g. 915621234567). |
| 2 | Wait for tone, or wait for visual prompt on meeting phone screen. |
| Enter your department's Dialing Authorization Code (DAC) and press #. |
| 4 | Wait for the call to be placed. |
Note: Your call will automatically end after 15 seconds if no one else is in the call.
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| title | How to Call out Using a Crestron Mercury Unit |
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| Step | What to Do |
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| 1 | Tap the phone icon at the bottom of the touchscreen. |
| 2 | Tap the Audio icon. |
| 3 | To call an off-campus number: Dial “9” + area (or country) code + phone number + Dialing Authorization Code To call an on-campus number: Dial the extension, just like you would from any on-campus phone. |
| 4 | Tap the green phone icon. |
Note: Your call will automatically end after 15 seconds if no one else is in the call.
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| title | How to Call out Using a Vaddio Unit |
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| Step | What to do |
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| 1 | Turn on the TV and Vaddio conference Unit. |
| 2 | Dial "9", the area (or country) code, and phone number (e.g. 915621234567). |
| 3 | Wait for tone. |
| Enter your department's Dialing Authorization Code (DAC) and press #. |
| 5 | Wait for the call to be placed. |
Note: Your call will automatically end after 15 seconds if no one else is in the call.
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| title | How to Join a Meeting |
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Zoom Meeting Guides
| Set Up Your Meeting | |
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| Start or Join a Meeting | |
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| General Functionality Guides | |
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| Prepare for Your Meeting | |
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| Training Videos | |
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