Zoom Recording Ownership & Management FAQ

Owned by Brian Hinds (Unlicensed)
Last updated: Aug 11, 2022 by James Calley (Unlicensed)
2 min read

Introduction

This page covers frequently asked questions about who owns Zoom recordings and who can manage them.

Important Information:

  • Recording of class Zoom sessions are enabled by default. 
  • Only enrolled students in the course can access these recordings through the Canvas course and through their Biola Zoom Account (https://biola.zoom.us).  
  • Students can stream the recordings (not download).
Related Topics

How to Recover a Deleted Zoom Cloud Recording

How to Retain Your Zoom Cloud Recordings Long-term

How Do I View Previous Zoom Class Recordings?

Table of Contents

1. Who owns recordings of class lectures?

In accordance with the Copyright Policy (the “Policy”) in Section 3.8 of the Employee Handbook, the ownership of Scholarly Works vests with the faculty member who created the work, unless one of the enumerated exceptions in the Policy applies.  The recordings of class lectures are considered Scholarly Works under the Policy.  As such, the ownership of such recordings vests with the faculty member, unless an exception under the Policy applies.

2. Can Biola use the recordings in the future without the faculty member's permission?

No, unless one of the following enumerated exceptions in the Policy applies: (1) institutional works, (2) written agreement, (3) outside agreements, or (4) exceptional use of University resources. Please see the Policy for further details on these exceptions.

3. How long will the recordings remain in the Cloud? Will the recordings be deleted at the end of the semester?

  • Recordings made by Faculty remain on the Zoom cloud for 180 days. Afterward they are automatically put into the Zoom trash.
  • Staff recordings remain on the Zoom cloud for 14 days. Afterward they are automatically put into the Zoom trash.
  • The recordings will remain in the Zoom trash for 30 days. The recording owner can remove them from the trash during that 30 day period. 
  • Faculty can also sign into their Zoom account at any time and delete recordings.

4. Does each faculty member have control over their own recordings?

  • Faculty have control over the recordings. The recordings are stored in each Faculty's Zoom account. 
  • The individual recordings are curated in the corresponding Canvas course for students to view, but it remains stored and managed by the Faculty to whom the meeting belongs. They can download or share them using a share link as desired.

5. How can faculty retain recordings long-term?

To request that recordings stay in the Zoom cloud beyond the scheduled deletion date, please contact the IT Helpdesk. Contact info can be found at: https://www.biola.edu/information-technology