How to Check Out a Conference Phone

Introduction

This page explains how to reserve and check out a conference phone to make conference calls in your meetings.

This is an Equipment Checkout topic.

How to Prepare

Before reserving a conference phone, you must ensure the following:

1

Do you know your authorization (DAC) code for dialing off campus? (Each department has one.)

If not, check with your department's administrative assistant.

If the administrative assistant does not have the code, then the IT Coordinator can look it up for you.

Please allow 1 day for the IT Coordinator to look up your code.

2

Is there a phone jack in the room where the phone will be used?

If not, the conference phone won't work.

If you don't know, then an IT Helpdesk Representative will need to go out and check the room ahead of time to make sure it will work.

Once you have your authorization code and know that there is a phone jack in your meeting room, you can make the reservation using the procedure below.

How to Reserve and Check Out a Conference Phone

Step	What to Do
1	Contact the IT Helpdesk using one of the methods listed in the sidebar to the left or come to Tech Commons on the middle-level of the Library.
2	Tell an IT Helpdesk Representative the date and time that you will need the conference phone. Tip: Plan for enough time to pick up the phone, travel to your location, and configure the phone before your meeting.
3	If the requested time slot is available, we'll reserve a phone for you.
4	Mention whether or not you'll need an IT Helpdesk Representative to help you set up the conference phone.
5	Pick up the phone from the IT Helpdesk at the scheduled time.
6	Return the phone at the end of the scheduled time.