Managing Department Google Shared Drives

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Last updated: Sept 16, 2022
3 min read

Introduction

Department Shared Drives are a shared space in Google Drive where departments can easily store, search, and access their files from any device. They are managed by designated managers in your department, and only managers have the power to add, remove, and change the membership roles of members in department Shared Drives. Whoever is primarily responsible for adding and removing users to a Shared Drive should be assigned a manager. This may be your team's supervisor, or perhaps an administrative assistant.

If you need to manage a department Shared Drive, contact an existing manager of the Shared Drive to add you as a manager.

For more information on Google Shared Drives, please visit the following page:

Google Shared Drives Overview

If you would like to request a Shared Drive for your department, please complete the following form:

Department Google Shared Drive Request Form

Need Help?

Please contact Biola Tech Support. For contact information, methods, and hours please visit our Biola IT Technical Support page.

Manage Department Google Shared Drive Members

StepWhat to DoWhat It Looks Like
1Navigate to drive.google.com and make sure you are logged in to your Biola account.
2

Navigate to your department’s Shared Drive.

Note: If your department does not have an existing Shared Drive, please complete the Department Google Shared Drive Request Form.

3

Click Manage members on the top right corner of your department Shared Drive.


4

To add members, enter the Biola email address of the person you would like to add, select the membership role, and click Send.

Note: For more information on membership roles, please visit the Google Shared Drives Overview page.

5

To remove members, click on the membership role of the person you would like to remove, then click Remove access.

6

To change the membership role of members, click on the membership role of the person and select the new role.

Note: For more information on membership roles, please visit the Google Shared Drives Overview page.