Student Google Account Deprovisioning (OLD)
- David Walton (Unlicensed)
Biola students will receive their biola.edu Google Workspace account a few days after paying their enrollment deposit. During their time at the university, students are expected to check their email regularly and use their Google Gmail account for all Biola-related communication and their Google Drive account for storing academic information.
Biola students will retain access to their biola.edu email account and Google drive for 18 months after their last enrolled term or applicant term, with two exceptions:
- F1 Visa International Students: International students will retain their biola.edu Google Workspace account for approximately 36 months after their final enrolled term.
- 3+2 Engineering Students: These students will retain their Workspace account for approximately 36 months after their final enrolled term at Biola.
If a student chooses to re-apply for additional continuing education at the university before their scheduled deletion then their account will remain active.
For example, if a student graduates in Spring 2023 then their account will be deleted in Fall 2024. However, if they chose to apply for a graduate program in September 2024 but ultimately declined to enroll, then their account would remain active until Spring 2026.
Account Deletion
Biola will send former students an email reminder 6 months before their account is scheduled for deletion, and a final notice 6 weeks before the account is deleted.
Once a Google Workspace account is deleted the data is irrecoverable. Biola IT will not be able to retrieve data from an account once it has been deleted. Consequently, Alumni are encouraged to transfer data out of their account well before the deletion deadline.
Alumni Contact Information
Biola University sends regular communication to Alumni with news, events, and exclusive opportunities for alumni.
Upon graduation with withdrawal from the university, students are encouraged to update their personal email address and contact information to stay connected with Biola University.